DocView Capture
Bank statements for lending, reconciliation or audit: bank, account holder, account number, sort code or IBAN, statement period and opening/closing balances. Multi-page statements stay together; the closing date must follow the opening date.
At a glance
| Region | Global |
| Industry | Banking & lending |
| Document types | Bank statement |
| Workflow | Scan → OCR, separation & classification → Classification → Extraction & validation → Index / Validate → PDF generation & export |
| Straight-through processing | No — every batch is checked on screen |
| Separation | each file |
| Output | searchable PDF with JSON data |
| Dates read as | dd/MM/yyyy, d/M/yyyy, dd.MM.yyyy |
Use this template
- Go to Batch Setups and choose New Batch Setup.
- Filter by Global or search for "Bank statements", select it and choose Next.
- Name the Batch Setup, choose the export folder and create it.
- Try it with a few of your own documents on the Test tab, adjust fields and rules, then publish it — see Test a Batch Setup and Versions and publishing.
Batch fields
Entered once per batch, for example on the Scan screen.
| Field | Type | Required | Found by | Checks |
|---|---|---|---|---|
| Case / customer reference | Text | Yes | entered by the operator |
Document types and fields
Bank statement
Recognised by words such as "statement", "opening balance", "closing balance", "sort code", "IBAN".
| Field | Type | Required | Found by | Checks |
|---|---|---|---|---|
| Bank | Text | Yes | label "Bank", "Branch" | |
| Account holder | Text | Yes | label "Account name", "Account holder", "Name" | |
| Account number | Text | label "Account number", "Account no", "A/C no" | ||
| Sort code (UK) | Text | pattern in the text | UK sort code | |
| IBAN | Text | pattern in the text | IBAN | |
| Statement from | Date | Yes | label "From", "Period from", "Statement period" | |
| Statement to | Date | Yes | label "To", "Period to", "Statement date" | Not in the future |
| Opening balance | Amount | label "Opening balance", "Balance brought forward", "Previous balance" | ||
| Closing balance | Amount | label "Closing balance", "Balance carried forward", "New balance" |
Validation rules
- Statement period runs forwards
- Sort code or IBAN (warning)
See Validation rules to change them or add your own.
Adapt it to your documents
- Add or rename fields and change how they are found: Fields and data extraction, Finders and zones.
- Improve document type recognition: Document classes and classification, Samples and classifier training.
- Send the documents and data to your systems — folders and servers, SharePoint, Google Drive and other cloud drives, S3, document management (FileNet, Alfresco, M-Files, DocuWare), SAP, Dynamics 365, Salesforce, Xero, QuickBooks, SQL, REST or a C# script: Output and export, Cloud and business-system destinations.
- Arrange the data entry screen: Screen designer.