Batch Setup templates for the USA, UK and Europe

A template is a complete starting point for a Batch Setup: document types with classification rules, fields with extraction and checks for the market's identifiers, validation rules, a workflow and export. Pick one when you create a Batch Setup (Batch Setups › New Batch Setup), then adjust it to your documents — see Batch Setups.

Every template reads dates in the market's order (month first in the USA, day first in the UK and Europe), uses the market's currency and validates its identifiers — for example UK VAT and NI numbers, EU VAT IDs and IBANs, US routing numbers, SSNs, EINs and NPIs.

General

Template	Region	What it does
General documents	Global	Each file becomes one document: OCR, a reference field, searchable PDF export.
Digital mailroom	Global	Sorts incoming post into invoices, orders, complaints, address changes and legal letters.

Finance & accounts payable

Template	Region	What it does
Supplier invoices (basic)	Global	Invoices and credit notes: number, date, supplier, VAT number, net and total. The simplest AP start.
Supplier invoices (UK)	UK	UK invoices and credit notes: number, dates, supplier, VAT number check, net/VAT/total in GBP.
Vendor invoices (USA)	USA	US invoices with PO number, terms, sales tax, remit-to and line items in USD.
Supplier invoices (Europe)	Europe	EU invoices: VAT ID format check, IBAN/BIC validation, EUR amounts, European date formats.
Purchase orders	Global	Incoming customer purchase orders with PO number, buyer, delivery date and order lines.
Receipts and expenses	Global	Till receipts and expense claims: merchant, date, total, tax and expense category.
Tax forms W-9, W-2 and 1099 (USA)	USA	W-9, W-2, 1099-NEC and 1099-MISC: TIN/EIN, tax year and reported amounts.

Banking & lending

Template	Region	What it does
Bank statements	Global	Account holder, sort code or IBAN, statement period, opening and closing balances.
Customer onboarding / KYC (UK)	UK	Passport, driving licence and proof of address with expiry, postcode and name checks.
Customer onboarding / KYC (Europe)	Europe	EU identity cards, passports, residence permits and proof of address with IBAN.
Mortgage application pack (UK)	UK	Application form, payslips, P60, bank statements and ID in one application batch.
Loan application package (USA)	USA	Loan application (URLA), pay stubs, W-2s, bank statements and ID for underwriting.

HR & payroll

Template	Region	What it does
HR onboarding (UK)	UK	New starter packs: P45, right-to-work documents, contract and bank details.
HR onboarding (USA)	USA	Form W-4, Form I-9 documents, direct deposit and offer letter with SSN and routing checks.
Payroll documents (UK)	UK	Payslips, P60s and P11D forms: NI number, tax code, tax year, pay and tax figures.

Logistics & trade

Template	Region	What it does
Delivery notes and proof of delivery	Global	Signed delivery notes and goods received notes with order, delivery date and lines.
Bills of lading (USA)	USA	Straight bills of lading: BOL and PRO numbers, SCAC, shipper, consignee, weight.
CMR consignment notes (Europe)	Europe	International road consignment notes: sender, consignee, places and dates of loading and delivery.
Customs declarations (UK and EU)	Europe	Import/export declarations and commercial invoices: MRN, EORI, commodity codes, customs value.

Healthcare

Template	Region	What it does
Healthcare claims (USA)	USA	CMS-1500 and UB-04 claim forms: NPI check digit, patient, dates of service, charges.
Patient records (UK)	UK	Referral letters, discharge summaries and consent forms indexed by NHS number.

Insurance

Template	Region	What it does
Insurance claims	Global	Claim forms, repair estimates, invoices and police reports for one claim.

Legal & compliance

Template	Region	What it does
Contracts and agreements	Global	Parties, effective and expiry dates, contract value, governing law; archived as PDF/A.
Data subject access requests (UK GDPR / EU GDPR)	Europe	Requests, ID proof and correspondence with received date and one-month response deadline.

Public sector & education

Template	Region	What it does
Student admissions and records	Global	Applications, transcripts, certificates and ID for admissions and registry.
Utility bills	Global	Electricity, gas, water and telecom bills: account, meter point, period, usage and amount.

System features

The System features tab of the gallery has one small Batch Setup for each feature of DocView Capture. Each comes with sample documents — Download samples on its card gives a ZIP with the files and a README — and What to try says what to do with them to see the feature work. Create one, import its samples, look at the result and at how the Batch Setup is set up, then copy what you need into your own Batch Setups. All names, addresses and numbers in the samples are made up.

Capture and pages

Template	What it shows
One-touch scanning	Buttons per document type on the Scan screen: press one, key a field, scan.
A3 sheets as A4 pages (script)	An Arrange pages script splits every A3 sheet into A4 pages in booklet order.
Tidy pages with a script	A script deletes blank pages and turns landscape pages upright after image enhancement.
Each file is a document	Every imported file (upload, hot folder, e-mail attachment) becomes one document.

Images and quality

Template	What it shows
Image enhancement	Deskew, remove borders and specks, even out the background and fix contrast.
Image check and quality check	Flags blank, skewed, faint, folded, double-fed and other bad pages; QC jumps to them.
Colour drop-out for forms	Removes boxes printed in red so only what was written in them is read.

Separation

Template	What it shows
Separator sheets	A printed separator sheet (barcode) before each document; the sheets are removed.
Barcode on the first page	A barcode such as DOC-0001 on the first page starts a document and is read as a field.
Patch code sheets	Kodak patch code T sheets between documents; the sheets are removed.
Blank page between documents	A blank page between documents starts a new one; the blank pages are removed.
Fixed number of pages	Every two pages make a document — for forms of a known length.
Page size: forms and cheques	A4 forms of two pages and smaller cheques, separated and classified by their size.
Keywords start documents	A page with INVOICE, CREDIT NOTE or STATEMENT near the top starts a document.

Classification

Template	What it shows
Classification by rules	Keywords and patterns decide the document type; unsure documents go to Review.
Advanced split by classification	No separators at all: a new document starts where the page's type changes.

Extraction

Template	What it shows
Patterns (regular expressions)	Order numbers, e-mail, phone, postcode and IBAN found by patterns anywhere on the page.
Labels and zones next to labels	Values next to their labels, wherever the label is on the page.
Fixed zones	Values read from the same place on every copy of a fixed layout.
Tables and line items	Line items under column headers, checked row by row and against the net amount.
Barcode values split into fields	One barcode holds three values: delivery number, customer and parcels.
Advanced zones with anchors (forms)	A whole form in one finder, lined up by printed anchors like Kofax AZL.
Tick boxes and signatures	One answer from a group of tick boxes, a single yes/no box and a signature check.
Handwriting (DocView OmniRead)	Hand-printed capitals in boxes read by DocView OmniRead's handwriting model.
Ask the vision model	Questions in plain words, answered from the page by DocView OmniRead's vision model.
Azure AI Document Intelligence	Invoices read by Azure's prebuilt invoice model: supplier, number, date, total and every line item.
AWS Textract	Invoices read by Amazon Textract's expense analysis, with line items.
Google Document AI	Invoices read by a Google Document AI invoice parser, with line items.
Ask an AI model (Claude, OpenAI, Gemini…)	Plain-word questions answered from the page by Claude, OpenAI, Gemini, Bedrock or others, with line items.
Find personal data (AWS Comprehend)	Names, addresses, e-mail addresses and phone numbers found in the text by AWS Comprehend.

Validation and keying

Template	What it shows
Validation rules	Totals add up, dates in order, no duplicate invoices, valid VAT numbers.
Event scripts	JavaScript that reacts to the operator: tidy values, warn, stop completing.
Designed form with tabs	The Index / Validate form on tabs and in sections, with a button that runs a script.
Correction step	Operators correct one doubtful value at a time across the batch, before indexing.
Double-key verification	Invoice number and total keyed again blind; differences are flagged.
Route script: approval of large invoices	Invoices over 1,000 go to an Approval step; the rest go straight to export.
Four-eyes rule	The person who validated a batch cannot also verify it.
Straight-through processing	Batches with nothing to check skip Index / Validate and are exported at once.

Workflow and batches

Template	What it shows
Automatic batch split	Invoices and letters in one batch are split into a batch each.
Batch fields and control totals	The operator keys a control total; the invoices must add up to it.
Folders: envelopes with letters	An envelope sheet starts a folder; its letters go in it and the envelope's details are keyed once.

Export

Template	What it shows
PDF, PDF/A and TIFF per document type	Invoices as searchable PDF/A, letters as multi-page TIFF, with names from the data.
Data files: CSV, JSON and XML	One CSV for the whole batch plus a JSON and an XML file per document.
Two export destinations	Each batch goes to a folder and to DocView storage at the same time.
Cloud drives and business systems	SharePoint, Google Drive, S3, SAP, Xero and more: ready-made destinations to fill in.

Languages

The templates recognise English text; European templates also include German, French, Spanish and Italian keywords for classification. To read documents in other languages, add the language under Settings — see OCR engines and languages.

Any Batch Setup can be exported as a file and imported on another system — see Import and export Batch Setups.